KriyoPay InvoiceFlow
Invoice Automation & Approvals
Bring supplier invoices from intake to reviewed accounting, with AI extraction, validation and accountable approvals.
A module within KriyoPay. One connected product for supplier finance and transport operations.
The workflow.
The context behind it.
A supplier invoice often arrives before the evidence needed to approve it. InvoiceFlow connects intake, editable extraction, purchasing checks and approval responsibilities so the team can see what is ready, what stopped and who needs to act. It works within KriyoPay alongside procurement, accounting and reconciliation records.
Features, in detail.
Multiple intake channels
Upload invoices, enter them manually, or use configured email, Gmail, WhatsApp and vendor-portal channels. Available channels depend on the workspace configuration.
Editable AI extraction
Extract invoice information into fields that reviewers can check and correct. Uncertain values stop for review rather than being treated as verified evidence.
Procurement matching
Compare supplier invoices with purchase orders and goods receipts to bring purchasing evidence into the same review.
Validation checks
Check quantities, rates and tax calculations, and flag potentially duplicated invoices for review.
Configured progression
Move eligible invoices through configured workflow stages when required checks pass. Automatic progression follows the workspace settings.
Exception resolution
Show why an invoice stopped, let an authorized reviewer correct information and resume processing when the issue is resolved.
Approval routing
Notify the assigned approver when a decision is required, keeping the invoice and relevant evidence together.
Guarded auto-approval
Auto-approval requires enabled feature access and an explicit supplier-and-amount policy. Unresolved exceptions block automatic approval.
Workflow history
Retain run history, notifications and recorded decisions so the team can review how an invoice progressed.
Accounting handover
Prepare reviewed accounting exports or use configured ERP connections. Provider access, account mappings and acceptance checks are agreed before rollout.
How the work moves.
Capture
Collect the invoice and review extracted fields.
Check & decide
Match purchasing evidence, resolve exceptions and apply the configured approval route.
Hand over
Prepare reviewed accounting records for the agreed ERP or export workflow.
Clear expectations.
Before the rollout.
What to keep in mind
Uncertain fields and exceptions require review. Approval policies must be explicitly configured.
What to bring to a discussion
Bring representative anonymized invoices, intake channels, approval responsibilities, supplier policies and the accounting system you use.
Configuration, access roles, provider connections and acceptance criteria are agreed for your organization. Evaluate with anonymized examples first.
Questions about InvoiceFlow.
Does AI extraction approve an invoice?
No. Extraction prepares editable data. Approval follows configured rules and responsibilities; uncertain values and unresolved exceptions require review.
Can every invoice be auto-approved?
No. Auto-approval must be enabled and an explicit supplier-and-amount policy must apply. Required checks must pass and exceptions must be resolved.